Lead Handoff and Sales Measurement - Video
In this quick video, Eloqua’s Director of Marketing Operations, Chris Petko maps out the key elements of a process for handing leads to sales, providing sales with a way to easily take action on a lead, and then automatically handing each of the lead dispositions that are likely to happen.
(if the above video doesn't load, please click here for the lead handoff and sales measurement video)
The ability to select which leads, by both fit and engagement, are qualified for sales allows very flexible control of the flow of leads to sales, so the flow can be increased or decreased based on the propensity of the leads to close and the size of the sales force. Similarly, creating a task for sales for each lead allows very rigorous management of the overall process, as the task completion can be managed and measured very carefully.
This all follows from effectively defining which leads are truly ready for sales. This was covered very well in a recent video on lead scoring best practices that is worth watching if you missed it.
Marketing automation is of course a key element in handling the lead dispositions, as Chris highlights in the video. For each disposition option on the task presented to sales, a marketing automation program can handle the lead, nurture them as appropriate, and monitor them for signs of renewed activity.
Enjoy the video, Chris lives and breathes marketing operations, and truly knows his stuff. Read More...
National Instruments: Multiple Activities Leading to Multiple Responses
National Instruments has done a great job of creating an information rich web presence that provided relevant and useful information to their audience of scientists and engineers. They had implemented a very elegant equitable exchange of information process that asked for small amounts of information from their audience in exchange for access to the information resources, and were nurturing their prospects based on the information they had requested.
The challenge that Helena Lewis and the team at National Instruments needed to tackle though was what happened in a prospective buyer was very active on their site and accessed multiple information resources in different areas. Here is a case study on how they tackled the challenge, from Digital Body Language:
National Instruments: Multiple Activities Leading to Multiple ResponsesRead More...
National Instruments leveraged the rich information on prospects’ interests that it gleaned from prospect digital body language on its Web site to deliver highly targeted and relevant communications. The success of these communications was evident in the very high open and clickthrough rates discussed earlier. To achieve this, however, National Instruments had to overcome an operational challenge.
The mapping of online activities to communications was straightforward, but also created a challenge. What should happen if a site visitor performs multiple actions that warrant a communication? For instance, downloading four whitepapers should not result in four communications.
To ensure that prospects are not inundated if they perform a number of triggering activities, National Instruments built a waiting period of 24 hours into its scoring. If multiple actions were seen in a 24-hour period, the actions were scored individually and the most relevant communication was selected. Similarly, if an action had been performed before (for example, downloading an automated test guide), the prospect was not sent communications that had this as a call to action.
This solved the challenge of too many communications, but National Instruments also realized that certain key actions should bypass this logic. For example, if a visitor abandons a shopping cart, or saves the configuration of a product, a communication would be immediately triggered. The 24-hour delay was reserved for communications that were deemed less critical.
Since National Instruments is a global organization, each time it learned a better way to interact with customers and built processes for doing so, it replicated that logic and structure and separated it from the content. In this manner, it only needed to translate content and messaging to roll out its program to any of 35 countries.
Why the Contact Washing Machine must be In-House
Since that time, however, I've had a lot of conversations where marketers have suggested that they don't need to establish the discipline of the contact washing machine to keep their data clean, as they have a service (either a tool or an agency service) that they send their marketing data to once in a while to have it cleansed.The challenge with this approach is that the data we are dealing with is continually being used, and continually being added to and edited. Every source of data that flows into your marketing data base has an opportunity to dirty the data that is within it. Whereas you may be able to control some sources of data, many you cannot, and if a data source is contributing dirty data, very quickly your marketing database will soon have a percentage of data that cannot be relied upon.
The sources of data to most of today's B2B marketing platforms are quite varied, and many of them either are not, or cannot be, rigorously controlled in terms of the data they pass into your platform.
CRM systems and data marts will have their own data rules and data standards, and may contribute data of varying qualities. Event registrations may be provided to you by third party vendors and thus have non-standard ways of collecting data. Web forms may allow free-form text fields for titles, industries, or address fields, and in doing so contribute dirty data. List uploads, whether purchased, or from legacy data stores are often of dubious quality, and any integration with your sales team's desktop email environment means that they will be contributing data as they chose to type it.
In short, the variety and breadth of data sources in most marketing environments means that we cannot control what data is coming in, and thus, our data quality begins to degrade as soon as we have finished a bulk data cleansing process.
The only viable solution, and the concept behind the Contact Washing Machine, is to bring it in house. In order to have clean data in your marketing platform, you must have your data being continually cleansed at each touch point. Each time that data is sourced or changed, it should be put through the cleansing process of the Contact Washing Machine in order to remain clean and standardized.
Whereas bulk data cleansing can offer additional cleaning to what the automated standardizing, cleansing, deduping, and normalizing that a Contact Washing Machine can provide, both are necessary. If you think of clean data as being like the oil that keeps your marketing engine running smoothly, you can think of bulk data cleansing as being like an oil change, and the Contact Washing Machine as being like an oil filter within the engine. An oil change may do more to clean the oil, but you won't get far from the mechanic's garage if your engine does not have an oil filter to keep things continually cleansed.
Read More...
Synopsys: Centralized Marketing Communications
Large organizations whose marketing groups have grown organically over time can often have fairly disparate functions, content, and databases. To bring those distributed marketing efforts into a central marketing database can often be an interesting challenge. Mital Poddar at Synopsys walked me through how they had tackled that centralization effort when I chatted with her during the writing of Digital Body Language.
Using a combination of incentives, including tracking of digital body language, high quality branded templates, and management of opt-out requests, Synopsys was able to win over the distributed marketing teams and centralize over 100 independent marketing databases.
Synopsys: Centralized Marketing CommunicationsRead More...
Synopsys is a world leader in software and IP for semiconductor design and manufacturing. As such, the sales process is very knowledge and education oriented. Sophisticated buyers and sophisticated sellers exchange lots of information throughout a lengthy process. Because of this, Synopsys discovered that each of their product marketing managers were sending micro campaigns to small lists of prospects at various stages of the education and sales process.
This had been a somewhat functional process, but did not allow Synopsys easy control of their brand and messaging and the risks of over-communicating to customers due to a lack of centralized control had become significant. It also did not allow Synopsys any insight into the digital body language of those prospects as each individual salesperson would send their small scale campaigns in their own way – often from their desktop – in a way that did not allow centralized tracking.
To operationalize these communications in a way that still allowed the knowledge-intensive sales process to progress, but gave Synopsys better control over brand and better ability to provide insights into their prospects’ digital body language, they decided to centralize the process. Each salesperson could send any communication that they desired to, to any list of their prospects, but it would be executed centrally by a marketing service bureau (of one individual). This enabled consistency in brand messaging and started the process of keeping historical campaign data in one location.
As with any organization, there were pockets of resistance to either the creative
standardization (all communications would now share a common look and feel) or to giving up control of a list of contacts. The centralization, however, offered three benefits that outweighed these hesitations. A common theme was more aesthetically pleasing than most of the individual efforts, winning over many. The reduction in effort was a second significant selling point. The ability to instantly see the results of each campaign, and the individuals who had clicked through and sought further information, was the final advantage to win over skeptics.
During two months, the transition was made to this new operational model. The field team was able to quickly craft the message and the target audience they had in mind, which was then passed to the central marketing service organization. By centralizing management of the final creative touches and the distribution of the messages, the marketing organization was able to maintain control over the branding and look & feel. The team was also able to ensure the proper tracking was in place to allow insight into the prospects’ digital body language.
Through centralizing these communications, the Synopsys team was able to gain control over their brand and the frequency with which they communicate with prospects, while at the same time building rapport with their sales organization. By adding in the ability to observe the customers’ digital body language, they also began to build a foundation for deeper insights into their audience, and for an internal culture of analytics.
Interview with The Funnelholic
Our conversation ranged across a number of topics, from the evolution of social media and its B2B marketing applicability, to measurement and the challenges of today's CMO. I got a lot out of our conversation, and I hope you will too.
From my conversation with Craig Rosenberg, the Funnelholic:
Funnelholic: This is a complex question not only for me but for everyone. As I mentioned in my post, Fear of a Twitter Planet (http://www.funnelholic.com/2009/02/04/fear-of-a-twitter-planet-the-11-things-i-know-about-the-twitter-phenomenon/), if I could give the state of the union on social media, I could achieve “internet fabulous” status. I am not there yet.
But your question has a number of interesting elements to it. First of all, is the 1-to-many model bad? Yes, platforms like Twitter are becoming 1-to-many, but that is the whole point. I never thought of a Twitter as a place to house my 1-to-1 connections, although as a result I have had a number of them. To me Twitter is a new broadcast platform. Let me put this in perspective, I spent a year getting hundreds of readers to my Funnelholic blog (http://www.funnelholic.com/), 5 years getting 600 connections on LinkedIn, and a year getting 600 members to my LinkedIn group “Friends of the Funnelholic.” It took me 1 month to get 1,000 followers on Twitter and growing. My buddies in audience development are saying that blogging is dead and sites like Twitter is where it is at. From a promotional aspect, the 1-to-many benefits are great.
Whatever 1-to-1 communication that is lost will be picked up by someone. The Internet runs like a free market -- if there is demand someone will fill it. Facebook continues to have great 1-to-1 relationship capabilities, and LinkedIn has a ton of potential in this area.
As far as b2b marketing and social media, there is the promotional aspect I mentioned above. I can see marketing automation software watching b2b buyers’ social media behavior and incorporating this into scoring and sending customized, relevant tweets or messages.
Steve: Many B2B organizations are getting involved in social media, but as they do, the media shifts and becomes much more commercialized. There have even been recent reports of teens leaving Facebook. Do you think that there will be a clear distinction between purely “social” social media sites and sites where there is more commercialization as we evolve? Or will these lines remain blurred?
Funnelholic: First of all, I haven’t seen reports of kids leaving Facebook. All I see are kids (and by kids, I mean from preteens to 20s) using Facebook and using it ALL the time. I watch the twentysomethings in my office and they live in Facebook -- that is, message their friends, trade links and videos, sign for events, etc. In many ways, for that generation, Facebook is more important than Google.
Commercialization is the biggest problem for social media. For all the traffic and frequent visits, Facebook and LinkedIn should be making billions of dollars but they aren’t. And Twitter hasn’t even shown the market that they have any plan for making money (except probably by getting bought). In your first question, you asked about scale. To me, the ability to commercialize is the biggest impediment to scale. If these organizations can’t figure out how to make money, then social media can’t scale. So, the lines have to blur, but visitors will resist if their social media platform is ALL commercial. If anything, LinkedIn and Facebook have risen quickly for a lot of reasons, but one of them may be their ability to keep the spammers out. The trick: make money without intruding on user experience.
Steve: As marketers continue to refine their ways of measuring their success at the top of the funnel, will we see more standard CMO reporting on their successes (similar to the standard reporting that sales, finance, and operations usually does)? What do you think those CMO metrics will be?
Funnelholic: For the record, I believe marketing will always have fuzzy math. No one can argue that brand and thought leadership isn’t vital to corporate sales success, yet it will and always remain difficult to quantify. And furthermore, the fact that today’s buyer takes 29 touches before they buy means marketing will have to continue to perform a lot of activities that aren’t specifically recorded in ROI. An example: you “buy” a whitepaper lead from an online media source, you begin your marketing automation processes and after watching 2 webinars, talking to a sales rep, reading your blog, etc., it ends up becoming part of the pipeline. As sales is selling, marketing is still working in providing sales tools, pushing the latest article about the CEO, and so on. These are critical elements to one’s marketing department and not easily quantifiable.
That being said, I think the key metrics are:
1. Cost-per-opportunity. Opportunity means pipeline opportunity.
2. Total pipeline dollars created by marketing programs
By focusing on these two metrics, marketing has essentially done “their” job. If sales isn’t doing theirs (closing business), marketing should not be punished. Also, by focusing on cost-per-opportunity and pipeline dollars, it gives marketing flexibility to spend on important, but less-quantifiable, activities that are critical to the marketing funnel.
We can’t ignore ROI. By ROI I mean, marketing spend that turns into real revenue for the organization. The problem with is ROI is that marketers are at the mercy of the sales team. It’s one of the metrics that aggravates the “Sales is from Mars, Marketing is from Venus” dichotomy (http://www.funnelholic.com/2008/11/18/sales-is-still-from-mars-and-marketing-is-still-from-venus/). But I realize it is a reality, so if you must, keep one thing in mind: Time. If ROI is measured too early, than marketing will fail. This is the reason we put marketing automation into place in the first place is that buyers take a LONG time. (especially now). Nurturing has to be factored into ROI, so if you are watching ROI, make sure you watch it over time because it will grow.
What is most important is that marketers have moved away from the “look what I made” marketing strategy of judging oneself by beautiful design, copy, cool booth design at trade shows, etc. Those days are not over (as long as they convert), but aren’t the way to prove your value. The numbers are.
Steve: People still buy emotionally. As we push towards ever-increasing measurability of our marketing efforts, how do we avoid not investing in some of the marketing programs that are less measurable, but might generate the emotional hooks that motivate buyers.
Funnelholic: Well since the theme is social media, I will give this question a “LOL” -- laugh out loud, for the uninitiated. I talk about this above. Everyone assumes as a demand-generation guy, I don’t see the benefits of the entire non-quantifiable marketing mix. Well I do, and this why in the above I believe in creating metrics that can incorporate these types of elements. Here is what I believe every marketing department should have in place in 2009:
1. An optimized lead-management process: This includes humans AND marketing automation. None of your marketing elements will work as well as they should without both. So to recap, these are the elements:
a. A lead-qualification team: In place to convert and qualify leads before reaching sales
b. A marketing automation system: Designed to support the lead-qualification process with a coordinated nurturing program. (Nurturing in my mind begins the minute a lead enters your lead-management system.)
2. An aggressive lead-generation process: This is designed to feed the lead-management process and should include a diverse portfolio of lead sources. You should buy from a variety of different sources to feed your marketing funnel. Your ultimate gauge should be conversion and whether lead sources help you achieve your cost-per-opportunity goals not just CPL. These sources include online media sites, Google Adwords, and so on.
3. A diverse offer set: Offers support all of the processes above, and they include whitepapers, webinars, online video, etc. All of your prospects have different preferences for “how” they like their marketing, so make sure you have something for them
4. Branding and thought leadership support: Marketing departments should include blogging, social media, speaking engagements, and PR. By the way, there are marketing vehicles that incorporate a number of your marketing goals. For example, webinars are a great way to achieve all four goals above: quantifiable lead generation, nurturing, thought leadership, and branding.
I think trade shows should come out of the sales budget. They don’t drive leads and cost a lot of money. They are really good for face-to-face contact with current customers and to create business development deals. Print is dead, too, and shouldn’t be part of one’s mix anymore.
Steve: As marketers focus on responding to buyer interest at the top of the funnel rather than large outbound campaigns, the need for different skillsets in marketing is growing. Where do you see the biggest change in marketing skills/roles in the next 5 years?
Funnelholic: Metrics has changed every business in the organization and marketing is the big one. I have already seen marketing departments start to have more “geeks” in the organization. There are essentially three kinds of “geeks”:
1. SEO/SEM geek – Everyone has one now, and I don’t blame them.
2. Lead management geek – As the marketing automation revolution continues on, it has created a new role in the organization to manage these processes
3. Metrics geek – A lot of times, the person who does No. 1 or No. 2 above also does overall metrics, but the point is, a lot of organizations have a metrics and optimization functions now.
I’m using “geek” as a term of endearment here, by the way, not as derogatory. All in all, every marketer will have to be metrics-centric to survive. I am seeing more and more, consumer-focused Internet marketing folks getting jobs in b2b organizations because they can bring the type of rigor that is needed to be compete.









